Run the whole campus from one place
Every broken thing becomes a tracked ticket — work orders, preventive maintenance, bookings, transport and the help desk. Nothing falls through the cracks.
Maintenance
Work orders, preventive maintenance, and full asset history — from QR-code request to closed job.
Work order creation and tracking
Submit and manage maintenance requests from web or mobile in seconds. Every work order has a clear status trail from open to resolved, so nothing falls through the cracks.
Preventive maintenance scheduling
Set up recurring maintenance tasks for any asset — HVAC servicing, generator checks, pool cleaning — and get automatic reminders before they're due.
Automated assignment and routing
Route work orders to the right technician automatically based on trade, location, or workload. Managers can override assignments at any time.
Full maintenance history
Every job logged, every part used, every technician note saved permanently against the asset. Invaluable for audits, insurance, and knowing when to replace versus repair.
Location Booking
Real-time availability for every room, hall, and court on campus — with approvals and conflict detection built in.
Real-time availability calendar
See which rooms are free right now across your entire campus. Filter by capacity, building, or amenities to find the right space fast.
Booking approval workflows
Configure approval rules so the right person signs off on every booking. Approvers get instant notifications and can accept or decline in one click.
Conflict detection
Double-bookings are prevented automatically. If two requests overlap, the system flags the conflict before it becomes a problem.
Utilization reporting
Understand which spaces are over-subscribed and which go unused. Use the data to make smarter decisions about resource allocation.
Asset Booking
Reserve and loan out shared equipment with due-date reminders and named accountability.
Check-out and check-in tracking
Log who borrowed what, when they took it, and when it came back. QR or barcode scanning makes the process fast at front desks or storerooms.
Due date reminders
Borrowers receive automatic reminders before their loan is due so items come back on time without any manual chasing from staff.
Equipment condition logging
Record the condition of each item at check-out and check-in with photos or notes. Damage is documented at the moment it's discovered, not weeks later.
Overdue notifications
Automated alerts go out to borrowers and administrators when items are overdue. Escalate to a manager if the item isn't returned after follow-up.
Transport
Trip scheduling, driver assignment, fuel logging, and vehicle maintenance from one dashboard.
Vehicle scheduling
Book vehicles for specific trips with date, time, and destination. Conflict detection prevents the same vehicle being assigned to two trips at once.
Driver assignment
Match trips to available drivers based on licence type, availability, and workload. Driver details and contacts are always at hand for coordinators.
Maintenance tracking
Schedule and log vehicle servicing, inspections, and repairs against each vehicle in the fleet. Get reminders before service is due so vehicles are never out of compliance.
Trip history
A permanent log of every trip — driver, vehicle, route, passengers, and any issues noted. Invaluable for insurance, compliance, and incident investigation.
Help Desk
One front door for every request on campus. A QR code on the wall turns problems into tracked tickets.
QR-code reporting, no login needed
A code on the wall opens the request portal — no login, no app install. A leaking tap becomes a tracked ticket before the reporter walks away.
Smart routing to the right team
Requests reach the right department with the right priority automatically. No forwarding chains, no messages lost in group chats.
Status updates for the requester
Whoever raised the issue sees progress and gets notified when it's resolved — so staff stop chasing and the office stops fielding follow-up calls.
Response targets and escalation
Set response and resolution targets per category, with automatic escalation when something sits too long.
Ready to get started with Facilities & Assets?
See how Relyant can streamline your school with a personalised demo tailored to your team.